Article Index

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Article Manager is where you create, edit, publish, delete Articles.  It is also the place to set many other features that modify the appearance of your articles.

You can get to Articla Manager by clicking on Content in the top menu of the Administrative Interface or through the Quick Icons on the Dashboard. Articles and Categories are closely interlinked and you can easily get to the Category Manager from the Article Manager screen.

Article Actions

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Across the top of the Article Manager screen is the list of actions that you can select. Click New when you want to create an Article. You can edit an existing article by clicking on the checkbox and selecting Edit - or you can just click on the name of the Article in the list. You can Publish, Unpublish, set to Featured, Archive, Check-in or Trash multiple articles at once by clicking the checkbox next to the name of the Articles then selecting the appropriate action at the top. Batch allows you to Copy or Move the article along with setting the Access Level. Language and Category for the Article. Options takes you to the Global Configuration settings for Articles and Categories. Help takes you to the help.joomla.org site where you can find technical help on the Article Manager.

Create a New Article

To create a new Article, click on New. This brings up the Article Manager: Add New Article screen. Across the top are the actions you can take. Save the article when you are done or in the middle of editing if you would like. Save & Close will save the Article and take you back to the list of all of the Articles, Save + New will save the current Article and give you a fresh screen to create another new one. Cancel will not save the Article and takes you back to the list of all of the Articles. Help takes you to a help.joomla.org window on this topic.

There are several tabs above the Text Editor that allow you to modify the settings for the Articles. We will cover these areas later in this section.

The Title of the Article is what will appear in the list of all of the Articles.  It can also be used as the the main heading on the page where the article appears, but you can turn that on or off. Category is a dropdown list of all the Categories that you have created.  If you happen to be writing the Article before you created the Category for it, you can leave it set to Uncategorized then come back later and change this setting.

To understand the relationship between Categories, Articles and Menus, read this joom3 article on Understanding Categories, Articles & Menus CAM.


The Text Editor

You enter your content for your Article in the Text Editor box. The default Text Editor for Joomla is TinyMCE.  It is like a mini-word processor that allows people to enter text, images and links without having to know HTML markup language.  The Text Editor does not present the content exactly like it will appear on the web page. It does allow the user to make the text bold, italic, underlined, change the justification, add bulleted lists, indent, add links, add tables and a few other basic features.  It also allows the user to flip to HTML mode if they wish.

JCE Editor

I much prefer the extended functionality of the Text Editor that comes with the JCE Editor Extension.  When I set up a web site built in Joomla the very first thing I do is install the JCE Editor Extension.  It is free and it is one of the most popular Joomla Extensions. If you want to find out more about this extension or download a version for your own Joomla site, visit www.joomlacontenteditor.net. For all of the instructions on Articles in the joom3 site, I will assume that JCE Editor is installed.

joom3 has an entire section dedicated to the features of JCE Editor, visit JCE Editor Features to read more.

article-additionsBeneath the Text Editor are buttons that allow you to modify the content in the editor.

The Article button allows you to easily add a link to another Article within your site.

Image will bring up the Media Manager for entering an image (I prefer the JCE Editor Image button in the dashboard above the Text Editor box - it allows you to do all sorts of things with the image as far as styling, uploading, etc.).

Page Break will allow you to separate a long article into multiple pages. It will request a title for the second page and an alias.  When you choose to utilize this feature, Joomla will use a little JavaScript to place Page Y of X at the top of each page and a little menu of pages with the title that you just entered so that the user can easily navigate from page to page within the single article.

Read More will put in a Read More link that takes the user to the complete article.  This is good if you just want the article to have a teaser section when it is shown on something like a blog.

Note: Keep in mind that the Text Editor is simple taking what the user enters and changing it to HTML markup language for the browser to read. Sometimes the interchange between what you are entering and what shows up on the web page can be frustrating for those that don't understand the process and don't know how to fix it.  Any of these text editors will allow you to see the HTML code that it is creating. With JCE Editor there is a option at the very top that reads [Toggle Editor].  If you can learn the basic HTML tags, it makes dealing with Text Editors a much more productive experience.

Images and Links

  • Intro Image: Here you can select an image from your files or upload for an intro for your article. Intros show up in a Category Blog Menu Item as a teaser with a Read More link.  You must have Show Intro enabled in your Article Settings.
  • Image Float: This sets the loacation of your Intro Image, to the left or right of the text.  The default is left.
  • Alt Text:  This is the Alternate text for the image if the image isn't showing up.  It is also for those with images turned off.  Some sources say that all images should have Alt text for the visually impaired and for SEO.
  • Caption: If you have captions showing - this would be what would appear. Also, this is the title="" for the <img> tag, so if someone hovers over the image, the title shows up in a little box on the screen.

Link A, Link B and Link C

These links will add links at the top of your article.  Add the URL, Link Text and you can scroll to select if you want the link to open in a new window or a pop-up.

Details

On the right side of the screen there are some option pulldowns for the Details about the Article Creation. All of these options are also available on the main screen of the Article Manager. These Details are:

    • Status: set if the Article is Published or Unpublished
    • Access: You can change the User Access for specific viewing.
    • Featured: Yes or No
    • Language: If you have other languages available, this is where you could change the setting.

Publishing Options Tab

The Publishing Options tab has a few things that you can control about an Article.

Alias: This will be the URL ending of the page if you select Single Article as the Menu Item Type in Menus or it will follow the Article ID number in the URL if you have Category Blog or Category List as the Menu Item Type.

ID: This box is grey because you can't change the ID number - but you might need to know what it is, so it is displayed for you.

Created By: You can change the Author tag of the article here as you need.

Created by alias:  If you don't want the actual author's name to show up in the byline - you can put something else in here.

Start Publishing & Finish Publishing: If you have an Article that you want to only show up on the site for a period of time, you can set those parameters here.

Modified By, Revision and Hits: These boxes are greyed out, you cannot change this information. It is put there for informational purposes.

Article Options Tab

The parameters shown here are set by the Global Configurations for Articles. You can choose to override these parameters for an individual article if you wish. joom3 has a section on the Global Configuration Options for Articles to explain what each of these options change in the display of your article.

Configure Edit Screen Tab

Control of these options is only available to those with Administrative Permissions. It sets whether these Options are available to those contributors that do not have Administrative Permissions. You may not want contributors to be able to change if an article is published or unpublished, change the author, add an alias, or set when the Article will start and stop. You can also control whether other contributors can change the Article Options, Administrator Images and Links or the Front End Images and Links.

Metadata Options Tab

Metadata are the tags that are in the source code for your web page that tell Search Engines things about the content of the page. It is said that having information in these tags is good for SEO purposes. If the article is used as a Single Article Menu Item Type, these tags will show up. This may not be the case if the article is placed in a Category Blog.  These <meta> tags can also be set in the Menu Item itself.

Meta Description: Enter text in the box if you want the web page that contains this content to have a page description in the tag in the section of your web page.

Meta Keywords: Enter text in the box if you want the web page that contains this content to have a list of key words in the tag in the section of your web page.

Robots: If for some reason you don't want Search Engine robots to index this web page, select the pulldown option of No Index. No Follow means that they won't follow the links that you have on the page. You may want to change this if for some reason you don't want this page to show up on Search lists. Remember, this will not keep robots with bad intentions from indexing this page.

Content Rights: If you have a special Copyright that you want to add for this article or you want to give instructions to others on how they can use this information, it goes in here.

External Reference: An Optional Reference used to link.

Article Permissions

You can set specific Permissions for certain User Groups for this article such as if they can edit, delete or publish this article.


 

Finding an Existing Article with Filters

If you have a site that has been fully developed, you may have scores of articles in your list under Article Manager.  You can easily find a particular Article by using the different ways of filtering the list.

listtotalAlphabetical Listing

By default the articles are sorted alphabetically by title and 20 at a time.  

If you have more that 20 articles, you may see that there is a pagination (1, 2, 3, 4...) selection at the bottom to get to the other items in the list.  There is also a pulldown selector at the top right corner of the list where you can tell Joomla to display more articles in the list at one time. You can change the settings in Global Configuration to show more articles in the list or show all the articles in the list every time you view the list.

articlesearchSearch by Title

At the top of the list is a text box with a magnifying glass button and a fat X button.  If you know one or more of the words in the title of the article, you can type it in here and Joomla will filter the list to show only those titles that have those words.

 

articlefiltersFilters

Status

You can choose to filter the list by only articles that are Published, Unpublished, Archived or Trashed.

Category

You can choose to show only the articles that are designated to a specific Category.

Access

Here you can filter out articles that have a designated Access Level assigned to them - such as Registered.

Author

If you have a site with multiple contributing Authors, you can filter the list by the name of the person that wrote the Article.

Language

If you have articles in a designated language, you can filter those out here.